Forms and Documents

11 Available

Activity & Money Earning

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APS School Use Form

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Bank Form

(new account, change of account, close account)

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Certificate of Liability Insurance

Liability of Insurance Request Form

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Incident Report

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Intent to Travel Form

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Juliette Fund Application

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Leader Agreement

Qualifications & Responsibility Agreement

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Service Unit Program Event Plan

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Service Unit Program Event Report

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Safety Activity Checkpoints

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1 Available

Highest Awards Request Form

Request Highest Awards pins and certificates.

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Fall Product Program Forms toggle arrow

Family/Juliette Forms

Product Program Girl Permission & Parent/Guardian Responsibility Form

Juliette Fall Product Program Caregiver Agreement Form

Troop Forms

Fall Product Program Outstanding Balance Report

Troop Automated Clearing House (ACH) Withdrawal Form

Troop Fall Product Program Chair Agreement

Cookie Program Forms toggle arrow

Product Program Girl Permission & Parent/Guardian Responsibility Form

Juliette Cookie Program Caregiver Agreement Form

Cookie Program Outstanding Balance Report

Troop Automated Clearing House (ACH) Withdrawal Form

Troop Cookie Chair Agreement

Troop Cookie Volunteer Financial Responsibility Agreement

Cookie Rally Kit Request Form

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About the Opportunity Fund toggle arrow

The Opportunity Fund provides support to members to participate fully in Girl Scouts. The Opportunity Fund is a reflection of our commitment to continue to better serve our members, providing girls in New Mexico the opportunity to become our future community leaders and the women they want to be. This fund provides financial assistance and opportunities for girl members, adult volunteers, Troops, and Service Units.

The Opportunity Fund is supported by the Cookie Program, individual donors, volunteer matches, corporate gifts, and fundraising efforts.

Events and trainings $10 or less are not eligible for financial assistance via Opportunity Funds (program credits earned via the cookie program or Early Bird renewal may still be used). Individuals are encouraged to seek support from their troop; if the need is great and out-of-pocket payment of the $10 is still a hardship, the individual may reach out to their Regional Manager, Troop Support Specialist, or Chief Membership Officer on a case-by-case basis.‌

Events and training with a cost of more than $10 continue to be eligible for financial assistance via Opportunity Funds; however, the first $10 will be covered by the individual or troop. For example, if an event or training costs $50, Opportunity Funds will cover $40 and the individual or troop will cover the remaining $10 balance.‌

For events with a larger fee, such as a travel opportunity, a percentage (%) will be required as a deposit. This is in line with and similar to deposits needed for resident, troop, or family camp session payments. All deposits will be non-refundable.

Opportunity Fund applications are reviewed monthly. Applications must be received by the 1st Monday of the month to be reviewed, approved, and processed on the 3rd Tuesday of every month.

Please note: Opportunity Funds cannot be retroactively accessed. These funds do not issue reimbursements for money paid out of pocket.

How to Apply toggle arrow

Opportunity Fund Application: This form is for girl membership fees, council service fees, Journey Books, Girl Guides, membership pins, event requests including individual participation in an event or travel opportunity (including Juliette requests), Troop event and travel support, and Service Unit event support. This form is not used to request camp assistance; please use a Campership Application unless you are specifically accessing Juliette Funds.

About the Juliette Fund toggle arrow

The Juliette Fund is available for those Girl Scouts who have contributed to the fund through participating in Fall Product and Cookie Product Programs as an Independently Registered Girl. Applications should be submitted via the application below and can be used for membership registration fees, uniform items, retail purchases at our council Shop, La Tienda, program event fees, High Award programmatic expenses, and Girl Scout-related travel/Destinations programmatic fees. Juliette Funds may also be considered and used for the above expenses tied back to the parent/caregiver, as well. All requests must be Girl Scout-specific.

Approval is made on an ongoing basis, and approval notifications are emailed to the parent/caregiver along with any Juliette Fund balance remaining in the Girl Scout's account. Use of funds will not be considered retroactively.

Please note: Juliette Funds cannot be retroactively accessed. These funds do not issue reimbursements for money paid out of pocket.

How to Apply toggle arrow

Juliette Fund Application: This form is for council-approved events at the council or Service Unit level, official insignia and uniforms, GSUSA destinations, camp, and membership dues and/or council service fee for membership.

About the Campership Fund toggle arrow

Campership amounts are determined on a case-by-case and dependent on household income, documentation of free/reduced lunch, and documentation of SNAP benefits.

Campership applications are reviewed using a formula that includes the information above, and determinations are made per application.

Notification of the campership award is emailed to the camper's family within 10 business days of the application deadline.

Camperships are only available for ONE camp session per camper and are due by May 1, 2024.
This is separate from Juliette Funds; Juliettes may use their product program funds and apply for campership like one would use troop funds to attend camp.
Camperships and Opportunity Funds cannot be combined.
- If you’re looking for assistance to attend Troop or Family camp, please apply through the Opportunity Fund.

How to Apply toggle arrow

First, start the registration for your camp session from our Events Calendar and submit your deposit to hold your place. Second, complete this form. The form must be completed in full and all required documentation attached for consideration. Incomplete forms or forms without the required documentation will not be considered.

Girls must be registered with Girl Scouts to receive financial assistance; camperships are only available for girl campers. Campership funds are limited; assistance is based on financial need. All requests and allocations are confidential.
The Campership Application is for all requests for assistance in attending overnight camp. All Camperships are awarded to an individual girl and are not eligible for troops or Service Units. If you’re looking for assistance to attend Troop or Family camp, please apply through the Opportunity Fund.

About Program Credits toggle arrow

As part of cookie program rewards, you have the option to select program credits instead of physical rewards. Currently, program credits can be used for the reminder for the 2021-2022 Girl Scout year and for some of the 2022-2023 Girl Scout year. These credits can be used for council programs, council events, council camps, Service Unit events, or extended troop trips (troop trips that are 3 nights or longer).

The credits are non-transferable between Girl Scouts and will expire on 4/30/2024 for the 2023 Girl Scout Cookie Program.

How to Use Program Credits toggle arrow

With council event, program, and camp registration now fully online, program credits will be credited to your online account. When paying for an event, please check the “Apply Program Credits” box when choosing your payment option.

If the registration fee is the same amount as the program credits, the credits will pay 100% of the fee leaving a zero balance due. If the registration fee is smaller than the number of program credits earned, any remaining credits will be available for future use. If the registration fee is more than the program credits available, the credits will be applied, and there will be a balance due (notated in red when you return back to the MYGS system and log back in).

If you would like to use your program credits for a Service Unit event or extended troop trip, you need to speak with your troop volunteers. Troop volunteers will know the next steps and if they do not, they can reach out to their local membership staff member.

Refund & Cancellation Policy toggle arrow

Refund / Cancellation Policy

Cancellations & Refunds

Girl Scouts of New Mexico Trails (GSNMT) strives to ensure that each council-led program, activity, and event is conducted in the safest and most secure manner possible. To meet those high standards, it is necessary that strict registration protocols are followed to allow our staff/technology the ability to keep track of which girl and adult members are attending any given event.

GSNMT recognizes the necessity for girl and adult members to have some level of flexibility in needing to cancel a registration. GSNMT also understands the occasional need for a substitute registration when an adult cancellation threatens participation by a Girl Scout troop that requires a designated number of Safety-Wise Adults.

It is important to note that GSNMT sets minimum and maximum attendance requirements for all programs and events, and GSNMT reserves the right to cancel or change any scheduled event if those attendance requirements are not met or if the council cannot ensure the safety of all attendees for any reason. GSNMT will attempt to provide ample notification of a program cancellation to the primary contact whose name and email are listed on the registration. In any instance where a program, activity, or event is canceled by GSNMT, a full refund will be issued to the payor via the original payment method used.

If a registered attendee needs to cancel for any reason, full or partial credit may be issued to the girl or adult depending on the notice given to GSNMT and the specific requirements listed for the event. All cancellation requests must be made in writing to [email protected]. Requests should include the registered attendee’s name, address, program name and date, and reason for cancellation request.

Cancellation Requests for GSNMT Girl Members

When a cancellation request is received by the registration deadline, a full refund will be issued to the payor via the original payment method used.
When a cancellation request is received after the registration deadline but at least 72 hours prior to the event, the girl member will receive a program credit for 100% of the registration fee, regardless of who registered the girl member or how it was paid for.
When a cancellation request is received less than 72 hours prior to the start of the event, the girl member will receive a program credit for 75% of the registration fee, regardless of who registered the girl member or how it was paid for.
When a cancellation request involves council Opportunity Funds those funds will be returned to the council.

Cancellation Requests for Safety-Wise Adults

When a cancellation request is received by the registration deadline, a full refund will be issued to the payor via the original payment method used.
When a cancellation request is received after the registration deadline but at least 72 hours prior to the event, the adult member will receive a program credit for 100% of the registration fee, regardless of who registered the adult member or how it was paid for.
When a cancellation request is received less than 72 hours prior to the start of the event, the adult member will receive a program credit for 75% of the registration fee, regardless of who registered the adult member or how it was paid for.
When a cancellation request is made for a Safety-Wise Adult, and that cancellation threatens a troop’s ability to participate in the event, GSNMT will make every reasonable effort to provide additional support so that a troop may still participate.
- During business hours, contact Customer Care at (505) 343-1040 and request assistance fulfilling your troop’s Safety-Wise adult ratio.
- Outside of business hours, call the emergency contact number on the event’s email confirmation and request assistance fulfilling your troop’s Safety-Wise adult ratio.
- Please note that the emergency contact number will not be answered two hours prior to the start of the event.
When a cancellation request involves council Opportunity Funds those funds will be returned to the council.

Tips for Troop Leaders

At this time, GSNMT is not able to accommodate “swaps” for girl or adult members. Please only register girl and adult members who can commit to attending with your group.
If you need to make a change to your troop’s registration, you are encouraged to add the new participant first before the registration deadline, then make the request to cancel the member no longer able to participate. This will increase the likelihood that you will secure a space for the new participant. Read above for the process to request a refund for cancellation.
When possible, register one extra Safety-Wise Adult than the required number for troop safety to ensure that your troop’s participation will not be in jeopardy if an adult needs to cancel suddenly.
Girl or adult members not registered for an event or program will not be permitted to enter or participate.
To ensure more girls are able to participate, GSNMT may limit the number of Safety-Wise Adults who will be permitted to register for certain events. This information will be shared on the registration page.
Some events may require more notice for a cancellation request than what is outlined in this document due to the volume of participants or the obligations GSNMT is required to fulfill with a third party. This information will be shared on the registration page.
If you need support prior to an event when the council office is closed, please contact the emergency contact on the confirmation email. Calls will not be answered 2 hours prior to the event. Please be proactive if you have an emergency to help us best support you and your troop.

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Forms and Documents

Financial Assistance Options

Refund / Cancellation Policy